TERMS AND CONDITIONS

1.  By applying to attend the WriteNow Insight Days and Mentoring Programme (the “WriteNow Programme”), applicants agree to accept and be bound by these terms and conditions.

2.    In addition to the parameters set out in clause 3 below, applications to attend the insight days are open to writers aged 18 or over who are a resident of the UK, except for the employees (and their families) of the Penguin Random House Group (Publisher). Spread the Word, Writers West Midlands and Commonword.

3.    This opportunity is only open to writers who come from backgrounds under-represented in the publishing industry. This will be self-defined by the applicant as part of the application process and assessed by Spread the Word and the Publisher’s HR colleagues. In particular, this will likely include writers from BAME (Black, Asian, Minority Ethnic), LGBTQ (Lesbian, Gay, Bisexual, Trans, Queer) communities, writers who have a disability, and writers who come from a socio-economically marginalised background.

4.    The closing date for the submission of applications is midnight on Friday 28 October 2016.

5.    In applying, applicants must also submit an application consisting of any 1,000 words of their novel in the English language, and a synopsis of the work in the English language of no more than 200 words. All applications are to be submitted through the WriteNow website.

6.    All applications must include the applicant's full name and contact details.

7.    Applicants may apply to attend more than one insight day.

8.    All applications must be original, previously unpublished works of fiction or non-fiction on any subject or genre, including but not limited to romance, crime, science fiction, fantasy, adventure and thriller.

9.    Applicants must not currently be represented by a literary agent or have previously written a novel published under a valid ISBN. The exceptions to this are for writers who have either been published (i) as part of an anthology; (ii) by a non-for-profit publisher; (iii) over ten years ago; (iv) for in an entirely different genre to the materials they are currently working on; (iv) via self-publishing; and/or (v) published in digital/ e-book format only.

10.  Applications that are received after the closing date will not be considered. The Publisher is not responsible for illegible, incomplete, delayed or lost entries. Emailed applications will not be accepted.

11.  All valid entries will be assessed by a judging panel made up of individuals with editorial expertise. The panel will choose fifty (50) applications who shall be invited to attend each insight day. The successful applicants shall be those whose submissions the panel consider show the most promise.

12.  The Publisher regrets that it will not enter into correspondence or give feedback on individual entries (other than that to be provided to the successful applicants at the roadshows or during subsequent mentoring sessions).

13.  Successful applicants will be notified by email on or before Monday 14 November 2016. Successful applicants must respond to either accept or decline their invitation by Friday 18 November. If successful applicants have not confirmed their attendance by this time, the invitation will lapse and the Publisher reserves the right to offer the invitation to a substitute applicant selected in accordance with these rules.

14.  The decision of the panel is final. No correspondence will be entered into.

15.  Successful applicants will be invited to attend an insight day and to submit an additional 5,000 words of their materials in advance. At the insight day writers shall receive a 20 minute one-on-one session with one of the Publisher’s editors who will discuss and provide feedback as regards the pre-submitted materials. Lunch and refreshments shall be provided at the roadshows. Ten writers, chosen at the sole discretion of the Publisher across all three roadshows, shall subsequently be invited to participate in the mentoring programme.

16.  None of the elements of this opportunity may be transferred by successful applicants and no alternative (cash or otherwise) will be available or offered.

17.  Other than those specified above or in the information relating to the WriteNow Programme contained on this website, the Publisher shall not be liable for any costs or expenses arising out of or in any way connected with applicants participation in the WriteNow Programme and does not accept any responsibility for any damage, loss or disappointment suffered by any applicants as result of accepting either (i) the invitation to attend a roadshow or (ii) any subsequent mentoring participation.

18.  By applying for this opportunity each applicant confirms that: (i) his/her submitted materials are their wholly-owned creation and make no use of any third party materials or intellectual property rights; (ii) no deliberate attempt has been made to base any fictional characters in the novel upon any individual, living or dead; and (iii) the submitted materials contain nothing that is illegal, obscene or of a defamatory nature. Applicants will keep the Publisher harmless from any claims that their submitted materials infringe the personal or proprietary right of any other person.

19.  For the avoidance of doubt, the provision, by the Publisher, of the mentoring opportunity shall not be interpreted as a commitment to publish any works by a successful applicant. Notwithstanding, applicants agree that should they accept any offer to be mentored by the Publisher under the WriteNow Programme, the applicant agrees he/she will extend to the Publisher the first option of publishing his/her subsequent first full-length work of fiction/non-fiction on fair and reasonable market terms to be agreed in good faith.

20.  Events may occur that render the WriteNow Programme impossible to fulfill due to reasons beyond the control of the Publisher. The Publisher may, at its absolute discretion, vary, amend or suspend the WriteNow Programme without notice. No correspondence will be entered into.

21.  The Publisher may disqualify any applicants whose application does not comply with these terms or whose actions, in the Publisher’s determination, are fraudulent, dishonest, criminal or unjust to other applicants. 

22.  The Publisher will use the personal details of applicants only for the purposes of administering this opportunity and for any other purposes for which an applicant has expressly consented. Applicants consent to the use of their personal data for these purposes. Personal details of unsuccessful applicants will not be kept on file by the Publisher.

23.  These terms are governed by the laws of England.

24.  Publisher Contact: The Penguin Random House Group c/o The Random House Group Limited of 20 Vauxhall Bridge Road, London SW1V 2SA.